We are seeking a highly organised and proactive Business Administrator to join our UK team.
About Us
Cyan Renewables is a pioneer in global offshore wind vessel operations, supporting the world’s transition to a greener future.
Established in 2022 and led by a team of industry veterans, Cyan has grown rapidly to become the largest offshore wind focused vessel platform in the APAC region, with operations and offices across Asia, Europe and Australia.
With a fleet of 34 vessels and an extensive track record in the offshore wind industry, Cyan is capable of supporting every phase of offshore wind farm development and is well-positioned to rapidly adapt to evolving market conditions in order to meet the diverse needs of our clients.
About this Opportunity
We are looking for a proactive and organised Business Administrator to support administration requirements for the business. This is a great opportunity for someone who thrives in a fast-paced environment, enjoys problem-solving, and wants to play a key role in keeping our business running smoothly.
Reporting to the Business Development & Commercial Manager, you will providing administration support to BD & Commercial , Engineering & Finance functions as well as providing ad hoc support to the General Manager.
This is more than just a support role — it’s a trusted partnership where your attention to detail and calm under pressure will make a real impact every day.
Key Responsibilities
• Support management of tender process including preparation of tender documents
• Preparation of presentations and assistance with reports as required
• Assist with the development of new, or improvement of existing, sales and marketing material, in-line with the Cyan Renewables branding guidelines.
• Review and, as necessary, contribute to the development of technical track records, case studies, to incorporate relevant information into marketing material and tenders.
• Assist with document transmittals and ensure project deliverables are submitted in-line with the project schedule
• Preparation of monthly Business Review reports
• Complete any other business-critical duties as requested and agreed
• Set up new Integrated Solutions and Engineering projects in IFS in accordance with customer accepted quotes/tender summary sheets
• Review completed and ongoing job costings against budgeted costs and analyse/report results.
• Production of weekly report from Moorepay Payroll system time writing entries to assist Engineering Manager checking/approving all entries
• Production of project time-writing reports to assist in the creation of Variation Orders.
• Generate and issue timesheets for internal and external approval for all ongoing reimbursable projects.
• Generate and issue pro-forma invoices for internal and external approval for all ongoing reimbursable projects.
• Assist with department and project procurement activities by raising requisitions via IFS.
• Provide support for project logistics, including personnel travel, accommodation, visa, immunisations, medicals and training certifications
• Provide support during holiday cover with Timesheet administration & upload of bank payments
• Reception support (answering phones, meeting visitors/clients etc)
• Point of contact for office equipment such as printers, IT etc
• Provide support with the organisation of company events
• Monitoring stationary supply levels & office sundries and restocking as required
Qualifications and Experience